Reports To: President/Chief Executive Officer
FLSA Classification: Full-Time, Exempt
Department: General Administration
Location: Vermont Slauson Economic Development Corp.
Deadline: April 16th, 2021
Reporting to the President/CEO, the Executive Vice president is responsible for financial and operational successes of the organization. Executive Vice President is responsible for maximizing VSEDC’s operating performance and achieving its financial goals. Typical functions are: ensuring sound financial practices of the organization, managing the strategic plan, ensuring a healthy working environment and overseeing revenue generation and general operations. Executive Vice President will identify, plan and develop strategies and processes for the business’s common daily operations to ensure its financial needs and goals are met. Devises strategies for improvement throughout different departments such as human resources, legal, finance, and accounting, programs, infrastructure and facilities operation. Sets the rules, regulations and processes for employees. Support all fundraising efforts. Ensures that financial targets in the Strategic Business Plan are achieve.
Essential Duties and Responsibilities by Function:
- Working with the President /CEO and other senior executives of the organization, the vice president plans, develops and enforces policies and objectives for the organization to ensure it maintains its values and meets established goals. Increase the effectiveness and efficiency of Support Services through improvements to each function (Finance, and HR) as well as coordination and communication between functions.
- Provides general direction to the Director of Finance and Administration or designee on Human Resources functions, payroll actions, classification, recruitment, employee grievances and other applicable issues to help execute for results and ensure compliance with Organization’s policies and procedures.
- Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.
- Providing oversight on matters related to fundraising, legal, tax and insurance questions, and business structure and growth.
- Manage the organization’s short and long-term plan and strategy as a member of the management team.
- Implement goals and strategic plan action steps as related to finance and administration.
- Under the direction of the president or board of directors, the Executive Vice President manages employees and the day-to-day activities of the organization. This includes developing responsibilities for the staff, assist in vetting candidates to fill key management positions, developing and mentoring staff, as well as ensuring the organization accomplishes tasks to meet its overall goals.
- Most nonprofit organizations rely on donations from the community and individuals interested in the organization’s success, the Executive Vice President creates public awareness initiatives and ensures the organization is visible to the community and those interested in assisting the foundation. This may include assigning staff members to coordinate fundraisers, community events and other programs to create responsiveness to the organization.
- Financial responsibilities include overseeing and maintaining the financial budgets for the organization. This includes ensuring the organization is compliant with state and federal guidelines as a nonprofit organization, allocating funds for each department and ensuring the financial stability of the organization.
- Direct annual budgeting and planning process for the organization’s annual budget with entire executive teams.
- Oversee/manage other revenue generation i.e. government contracts, reimbursable grants, lease and facilities rentals.
- Oversee monthly and quarterly assessments and forecasts of organization’s financial performance against budget, financial and operational goals. Managing day to day processing of accounts receivable and payable using QuickBooks, producing reports as requested.
- Oversee the investment of funds and manage associated risks and cash flow management with the DFA.
- Supervise cash management activities and capital-raising strategies to support organization’s expansion.
- Develop long-range forecasts and maintain long-range financial plans.
- Oversee the fund development activities, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
- Counsels and advises senior leadership including but not limited to DFA, CPO, FDO, CEO, Board Chairs, and Treasurer on fiscal administration. Ensure department carries out responsibilities in accordance with Organization’s policies and applicable laws.
- Enhance, develop, implement, and enforce policies and procedures of functional areas of responsibility to effect continual improvements in efficiency of department and services performed.
- Supervises the Chief Program Officer in the efficient and successful operation of program services of VSEDC.
- Oversee the development, implementation, and enforcement of policies and procedures of functional areas of responsibility to effect continual improvements in efficiency of department and services performed.
- In coordination with the Chief Program Officer and executive team, play a key role in the overall development, strategic planning, service delivery, and management of the organization across multiple sites and departments.
- Provide guidance on how to troubleshoot program and staff performance challenges. Mentor directors, managers and coordinators on how to proactively engage in planning to improve program management.
- Deploy resources efficiently and effectively toward organizational goals, working with staff to balance workload and effort, and provide regular feedback so that key staff can continuously improve their supervision and mentoring skills.
- Assist CPO in creating and supporting a high performing culture in the program department aligned with VSEDC core values: confidence, discipline, and professionalism.
- Coordinate with CPO to develop a team-based environment to motivate and inspire staff to work collaboratively toward vision and goal, by clearly communicating agency vision, implementing yearly staff development plans and mentoring.
- Oversee the coordination, integration, and delivery of all programs, contracts and related services, promoting collaborative relationships between program areas and ensuring that the expectations of funders, partners, constituents, clients, and other stakeholders are consistently met.
- Direct CPO to ensure the delivery of qualitative and quantitative goals and outcomes of programs and services are achieve.
- Assist the CPO in developing an assessment protocol to determine the feasibility and sustainability of programs as well as lead to more effective and efficient service delivery.
- Executive Vice President prepare operational and financial reports for the board of directors and top executives of the organization. These reports are typically presented to executives on a quarterly or yearly basis to review the organization’s status, as well as exchange ideas and suggest changes to improve operations.
- Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.
- Oversee organizational insurance policies.
- Bachelor’s degree in business administration, accounting, or finance.
- Master’s degree in business or higher preferred but not required.
- At least 8 years of experience in Financial Management.
- Strong background and work experience in Finance.
- Excellent computer skills and proficient in excel, word, outlook and MS Office 365.
- Excellent communication skills both verbal and written.
- Knowledge and experience in organizational effectiveness and operations management implementing best practices in business and accounting.
- Demonstrates leadership and vision in managing staff groups and major projects or initiatives.
- Excellent interpersonal skills and a collaborative management style.
- Budget development and oversight experience.
- Demonstrated commitment to high professional ethical standards and a diverse workplace.
- Knowledge of legal, tax and other compliance implications of non-profit status.
- Excels at operating in a fast pace, community environment.
- Excellent people manager, open to direction and collaborative work style and commitment to get the job done.
- Delegate responsibilities effectively.
- knowledge of the local, state and federal political landscape.
- Knowledge of local nonprofits and community stakeholders.
- Relationship with banks and other financial institutions.